Conformity Engineering Assessments Limited

• Who we are
• How and why we collect, store, use and share personal information
• Your rights in relation to your personal information
• How to contact us and supervisory authorities in the event that you have a complaint.

Who we are

CONFORMITY ENGINEETING ASSESSMENTS LIMITED ('we', 'us', 'our') collect, use and are responsible for storing certain personal information about you ('you', 'your', 'yours').

The personal information we collect and use

Personal information is information which you can be identified from (and does not include any anonymised forms of information).

1. Types of personal information

We may process the following types of personal information in relation to you:

• Company name & address
• Email address
• Contacts
• Health & Safety Policies
• Quality Policies

2. Criminal information

We may collect and process information in respect of any criminal offences in relation to you, including:

• Breaches of EU machinery law

How your personal information is collected

This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:

1. Source of collection of your personal information

The personal information we shall collect in relation to you will be obtained from the following sources:

• Supplied by clients voluntarily

2. Changes to the way in which we collect your personal information

In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.

How we use your personal information

1. General purposes

In general, your personal information will generally be processed for the following purposes:

• To further our safety, Quality and legal obligations

Any criminal offence information in relation to you will generally be processed for the following purposes:

• To ensure that clients equipment meets all EU laws.

Lawful basis for processing of your personal information

We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by EU data protection law.

1. General lawful bases

The lawful basis upon which we are able to process your personal data are:

1. Where we have your consent to use your data for a specific purpose
2. Where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you
3. Where it is necessary to enable us to comply with a legal obligation
4. Where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you.
5. Where we need to protect your own vital interests (or the vital interests of another person)
6. ) Where it is needed in the public interest (or where we are acting in our official functions), provided that the task or function has a clear basis in law.

In general, in order to meet the purposes we have described above, we will process your personal information where we have your express consent on each occasion that the data is processed.

2. Lawful bases applicable to criminal information

The lawful basis upon which we are able to process your personal data are:

We have explained above that we may process any criminal offence information in relation to you. We have defined above the general purposes for which we process any criminal information. These purposes are justified by lawful conditions.

There are however additional conditions which must be met in order to process criminal offence data. In order to meet the purposes we have described above, the lawful condition we rely upon in relation to criminal information is that:

• The processing is necessary for statutory and government purposes, where this is necessar for the purpose of an official or government function (and where it is necessary for public interest reasons).

Sharing of your personal information

On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.

We do not anticipate that we will need to share your personal information with any third party. We will notify should this position change.

How long your personal information will be kept

Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes. We envisage that your personal information shall be retained by us for ten (10) years.

After the period described above, your information shall be properly deleted or anonymised.

Keeping your information secure

We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:

• compliance with ISO 17065:2012

We are ISO 27001 certified. This certification assists us in ensuring the safety of your personal information.

have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.

Use of your information outside of the United Kingdom

We have described above the purposes and lawful bases for which we process your personal information. In order to meet those needs, we may transfer your personal information outside of the United Kingdom.

Your personal information may be transferred to:

• EU Member States

The recipient country or countries listed above have been deemed by the United Kingdom to have adequate protection in place so that the security of your personal information can be maintained.

Children

Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.

Your rights

Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

1. Fair processing of information and transparency over how we use your use personal information
2. Access to your personal information and to certain other supplementary information that this Privacy Statement is already designed to address
3. Require us to correct any mistakes in your information which we hold
4. Require the erasure of personal information concerning you in certain situations
5. Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations
6. Object at any time to processing of personal information concerning you for direct marketing
7. Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
8. Object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you confirm its assurance or our reasoning for processing it
9. Object to processing our your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise to an objection to this particular ground
10. Otherwise restrict our processing of your personal information in certain circumstances
11. Claim compensation for damages caused by our breach of any data protection laws
12. In any circumstance where we rely upon your consent for processing personal information, you may withdraw this consent at any time

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on your rights under the General Data Protection Regulations.

If you would like to exercise any of these rights please contact our Data Protection Officer: JOHN G. MUNRO. in the following manner:

• Directly to the Data Protection Officer

Your Requirements

If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below.

Complaints procedure

We hope that we can resolve any query or concern you raise about our use of your information.

The UK General Data Protection Regulation also gives you right to lodge a complaint with the supervisory authority. The supervisory authority in the United Kingdom is the Information Commissioner.

Changes to the privacy policy

This privacy policy was published on 28th December 2023 and last updated on 28th December 2023.

We may change this privacy policy from time to time and will notify you of any changes by:

• Web site notes

Contacting us

Our Data Protection Officer is JOHN G. MUNRO.

Any requests or questions regarding the use of your personal information should be made to the above named person using the following method:

• Directly to the Data Protection Officer

Sources of further Information

This policy provides key information to you regarding the processed of your information. For certain areas of our information processing, we have further comprehensive details contained in other documentation. This information can be located as follows:

• Our policy regarding the use of criminal offence data can be found in our relevant policy document entitled COMPLIANCE WITH EN ISO 17065:2012. The policy document can be found at CEAL Compliance Policy Document. Rev 15:2023

Director signature

Date: 17-11-2023

Name: John G. Munro